Facilities Use Coordinator
Phone: (518) 475-6161
Fax: (518) 475-6162
The City School District of Albany’s buildings
and grounds are maintained primarily for the purpose of educating
students. However, the Board of Education recognizes that district
facilities are a valuable community resource and believes they should be
available to the community for uses that will not interfere with
educational activities or disrupt district operations such as renovation
Please note that applications are required to be
submitted at least 30 days in advance of an event. We recommend that
requests for use for the spring, summer and fall seasons are submitted
no earlier than Feb. 1 and no later than Feb. 28 of the calendar year.
When more than one
organization requests the same space, the district's
Public Use of Facilities
Policy gives preference in the following order:
Group I -- District-related groups
Organizations that are part of, or
specifically related to, the school district. For example:
school-sponsored extracurricular activities, school-sponsored
teams, school-sponsored intramurals, PTA/PTOs, or school or
district booster clubs
Group II -- Albany community groups
Student and adult groups primarily
serving City of Albany residents. Generally, Group II
organizations must have at least 75% of participants (or at
least 75% of home team participants) residing in Albany. For
example, events sponsored by the City of Albany, YMCA, PAL or
Albany Youth Soccer.
Group III -- Other groups
General facilities use
Please note the following guidelines and the
required submission of the
Facilities Use Application. Scroll
down for information about renting the artificial-turf field at Albany
Facilities Use Application must be received by the
facilities use coordinator at least 30 days prior to the use
Fees for use
start at $60 per hour with additional charges for special use
services (e.g., audio-visual, auditorium, cafeteria).
fees and regulations for the use of school facilities will be
reviewed with each applicant prior to facilities use
The user of
district facilities shall, during its use of district
facilities, carry and pay for public liability insurance fully
protecting and insuring the user and the district from and
against any liability for injury or death to any person and or
damage to property arising out of the use of and occupancy of
district facilities, including the district’s reasonable
expense, if any, incurred in defending any suit to enforce such
liability. Such liability insurance shall be in policies of
companies licensed to do business in the New York state.
endorsement must be appended to the policy:
understood and agreed that the City School District of Albany is
the owner of the building described in the annexed policy. The
district is an additional insured and said policy is extended in
all of its terms to cover any liability of ownership,
maintenance or use under the terms of said policy to the limits
thereof of the district.
of the policy or a duplicate thereof must be filed with the
Facilities Use Coordinator no later than 15 days prior to the
endorsement shall be appended to the policy described, which
will guarantee to the district that notification of any
cancellation shall be received by the district no later that 10
days prior to such cancellation.
Rental of turf field at Albany High School
The turf field at Albany High School is available for rental, with
preference given to student groups and district-related activities.
Requests to rent the field must be submitted during February of the
calendar year that a group wants to use the field. Late requests
also may be considered.
Click the highlighted text for the
Albany High School Artificial
Field Rental Application.
Please see the rental application for rates. Full payment is
required no later than two weeks before to the event. In addition,
liability insurance is required in the form of a policy naming the
City School District of Albany as an additional insured in the
amount of $1 million for personal injury and $250,000 for property
damage. Please see page 4 of the rental agreement for more
Turf field use rules:
No food of any kind is permitted.
Water is the only beverage allowed.
Gum is prohibited.
Nuts and sunflower seeds are prohibited.
Tobacco and alcohol products are prohibited.
Animals are prohibited.
Metal spikes/cleats and high-heeled shoes are prohibited.
Burning materials of any kind is prohibited.
The use of sharp objects or golf clubs on all surfaces is
Profane language, boisterous behavior, or other objectionable
behavior is prohibited.
Only authorized maintenance vehicles are allowed on the turf
Marking or painting on the track, turf or any of the facility
playing surfaces is strictly prohibited.
Moveable markers, such as cones and hurdles are allowed upon
receipt of permission from the district director of athletics.